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Flexible Benefit Program
Enrollment in the Flexible Benefit Program provides a way to reduce the amount of federal, state, and social security taxes you pay on medical and daycare tax-deductible expenses paid out-of-your-pocket throughout the plan year.
Prince William County Public Schools offered the “mySourceCard” debit card as a part of the Flexible Spending Health Care Reimbursement Program for the Plan Year beginning July 1, 2015.  As a point of clarification, Dependent Care expenses are not an allowable expense for the debit card.  Our plan does not allow these expenses to be processed via the mySourceCard.  The mySourceCard allows you to pay for Health Care Reimbursement expenses with the swipe of a card! 
 
If you have questions on claim processing and eligible expenses, contact Sheakley at 800-877-6630 or email: 125@sheakley.com.  Directions on claim processing are available on the Benefits Web Page.
 
 
To allow more time for participants to incur expenses each year and reduce the chance for forfeitures. PWCS has elected to modify the flex plan to include the option to allow employees who are unable to spend their health care funds prior to the end of the plan year an extra 2 1/2 months, after plan year-end, to incur eligible expenses before being forced to forfeit unused funds. It is essential to understand that the use-it-or-lose-it rule still exists, but the extension greatly softens the blow by allowing you more time to use your unspent FSA balances. Please keep this in mind as you consider your contributions. Unclaimed contributions will be forfeited 90 days after the close of the plan year. 
 
All full-time and part-time employees who are working at least 17 ½ hours per week will be eligible to enroll in the Flexible Benefit Program.  Enrollment is necessary each plan year if you wish to participate in the Flexible Benefit Program. 
  • Enrollment forms must  be sent to the Office of Benefits and Retirement Services. Sheakley,a third party provider, will administer the program for Prince William County Schools.
  • Participants will be responsible for submitting their reimbursement requests directly to Sheakley.
  • Sheakley will issue reimbursements to the participant via check or direct deposit.
  • Expenses will be reimbursed up to a maximum of $5,000 for dependent care and $2,550 for
    health care for the 12-month plan year per account,
  • You will be able to access your account information on-line by following the instructions for registering at www.sheakley.com/benefits.asp
The annual open enrollment period is the only time during the school year that current employees can enroll in the program, unless there is an approved change in family status (e.g. birth, adoption, death, marriage, divorce) or change in employment status (e.g. part-time to full-time).  Employees who have a family or employment status change outside the open enrollment period have 30 days from the event to enroll in the program or make changes to the election amount. 
 
Open Enrollment Period:  April 15 - May 15 for the plan year that begins July 1 and concludes June 30.
 

Additional Information/Forms
 
 

Section 125 of the Internal Revenue Code offers substantial savings to employers through "pre-tax" medical and child care benefits. While employees gain more disposable income, employers reduce social security taxes, and other related employer expenses. 

Request form for Additional  Flexible Benefit Card should be:
Mailed to: Sheakley/Flexible Benefits Division
One Sheakley Way/Cincinnati, OH 45246
Faxed to: (513) 326-4661, or
Email:125@sheakley.com

You may e-mail benefits@pwcs.edu if you have any questions or would like to request enrollment information or contact the Office of Benefits and Retirement Services at 703.791-8050.

If you have questions on claim processing and eligible expenses contact.

Sheakley Pension Administration, Inc.

Flexible Benefits Division
1-800-877-6630
email:
125@sheakley.com


     

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